Finance & Accounting Administrator
Full/Part Time: Full-Time
-Responsible for performing clerical and administrative financial/accounting activities in support of the maintenance, control, analysis and development of complex financial/accounting records, reports, and systems.
-Assists Finance & Accounting Professionals in providing advice and services to management and staff to ensure compliance with applicable federal laws, regulations, policies and good business practices.
-Assists in the adherence to and communication of policies and procedures, including training and interpretation for the various organizations supported.
-Routinely audit and reconcile vendor/supplier purchase order and subcontract payment invoice information.
-Enter invoice information into source transaction payment system and associate receiving as necessary.
-Have a solid understanding of and be proficient in the processing of foreign invoices and issuance of wire payments.
-Apply tax and freight charges in accordance with state requirements and DOE guidelines.
-Have a solid understanding of the W-9 and foreign tax form processes in regards to tax reporting for vendors.
-Identify available discounts and strive to meet discount periods.
-Influence timely payment of PNNL obligations by ensuring effective cycle time in accordance with DOE cash management guidelines and resolving invoice problems efficiently.
-Respond to internal and external customer requests for payment information.
-Prioritize workload while working independently, with minimal supervision.
-Exercise judgement and apply comprehensive knowledge to complex invoice audits (e.g., travel audits with multiple locations and travelers).
Equal Employment Opportunity
Battelle Memorial Institute (BMI) at Pacific Northwest National Laboratory (PNNL) is an Affirmative Action/Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All BMI staff must be able to demonstrate the legal right to work in the United States. BMI is an E-Verify employer. Learn more at jobs.pnnl.gov.
High school diploma and 6+ years of relevant work experience or relevant Associate’s degree and 4+ years of relevant work experience.
-Prior accounting experience and proficiency in Microsoft Office Suite is preferred.
-Knowledge of PeopleSoft Purchasing & Acquisitions System
Organization and Job ID
Job ID: 307536
Directorate: Business Systems
Division: Financial Operations
Group: Accounts Payable